Project aims to increase access to university research

The library has started a project aiming to increase the number of papers in full text in DiVA.

When you publish your research open and accessible, you increase the visibility and spread of it. Therefor the library has launched a project in which we check your already registered papers/ posts in DiVA, in order to know if it is possible to upload them in full text. The work is done by Manar Deeb and Signe Wulund.

For each researcher who has registered something in DiVA, a search is made for all papers that don’t have a full text uploaded today. The next step is to verify which possibility are available for publishing, and then comes the contact with the researcher by e-mail. The e-mail will contain a list of articles that could be published in full text in DiVA.

In this project work we use the SHERPA/ ROMEO database, which is a database that gathers publisher’s copyright and parallel publishing policies. Parallel publishing means to spread your research findings openly through other channels in the same time they are published by a journal which is available only for subscribers.

When it comes to parallel publishing, publishers often put up guidelines which must be followed. For example that the article cannot be parallel published until a certain time has elapsed (ie embargo time). Another common rule is that it may not be the publisher’s version (layout) of the article that’s parallel pubshed, instead the version of the article accepted by the publisher for printing, ie the one that has been subjected to a referee review, may be published. The content is the same but the parallel publishing version has different format from the publisher official PDF version.

There is a total of 2,545 publishers in SHERPA/ RoMEO, and 81 % of them allow some form of parallel publishing.

If you are interested and you want to know clearly which papers you have the right to publish in full text in DiVA, don’t hesitate to contact us.

Send an e-mail to manar.deeb@hb.se, to notify that you want us to check your publications as soon as possible. Otherwise, we will contact you when we have reached your name on the alphabetical list we are using to find all researchers in DiVA.

Text & photo: Katharina Nordling
Illustration: Screenshot from SHERPA/RoMEO

Bibsam takes a stand for open access – cancels Elsevier deal

As we wrote earlier this week, the pressure is mounting on the world’s largest scientific publisher Elseviers. Countries that have set goals for open access to scientific papers see Elsevier as an obstacle, as the publisher won’t allow agree to terms for increased open access. Now the Swedish Bibsam consortium is taking the step to cancel their deal with Elsevier, as the publisher would not agree to the following terms:

  • Immediate open access to all articles published in Elsevier journals by researchers affiliated to participating organisations
  • Reading access for participating organisations to all articles in Elsevier’s 1,900 journals
  • A sustainable price model that enables a transition to open access

The reason that Bibsam has taken this line is that it has become incredibly expensive for higher education institutions to access scientific information generated by tax funded research. At the same time big publishers like Elsevier are making huge profits. Now the aim is to change the scientific communication model, and make more research accessible to a greater number of people at a lower cost rather than subsidize big publishers’ profits. (Elsevier’s profit margin was 36% in 2010, which was higher than Apple, Google, or Amazon posted that year. In 2017 their parent company presented an operating profit of 31.1%.)

 “We need to monitor the total cost of publication as we see a tendency towards a rapid increase of costs for both reading and publishing. The current system for scholarly communication must change and our only option is to cancel deals when they don’t meet our demands for a sustainable transition to open access.”

– Astrid Söderbergh Widding, President of Stockholm University & Chairman of the Bibsam consortium steering committee 

Other countries including Germany have already cancelled their deals with Elsevier. The current Swedish deal will be cancelled effective June 30th 2018. After that everyone who was part of the deal will still have access to all papers published between January 1st 1995 and July 1st 2018. Access to material published from July 1st 2018 onwards might however be restricted by Elsevier. It is worth noting that they still have not stopped access to new publications in Germany, despite the German deal being cancelled at the beginning of the year. It might still be worth leaving a brief guide to alternative routes of finding scientific papers here.

Sources and further reading:

Text: Signe Wulund

Scientific publishers facing increasing pressure

The last couple of weeks there has been a lot of news regarding open access. There are developments in the negotiations with the major scientific publisher Elsevier and European plants for an international open access strategy both.

May 4th the first ever international meeting of open access negotiators took place in Berlin. Previously all negotiations took place on a national level, but now a joint European initiative is being discussed. This would mean EU countries would be able to benefit from the pooled experience of all negotiators, as well as set joint negotiating targets. This would increase the influence of higher education institutions with the publishers.

Around Europe universities are already taking a harder line against what they perceive as unreasonably high fees from the publishers. In Germany, for example, a majority of universities are boycotting Elsevier since the beginning of the year. And in Sweden the negotiations between Bibsam and Elsevier have entered a critical phase.

Bibsam is a part of the National Library of Sweden. They sign deals for electronic journals and databases at all Swedish higher education institutions, government organisations and research institutions. In 2017 they spent 353 million SEK. (Source: http://www.kb.se/bibliotek/centrala-avtal/)

Bibsam is waiting for Elsevier’s response to their offer by May 15th. As part of the negotiation tactics, the current deal is up for renewal by June 30th, and if no agreement is reached it would expire then. If Elsevier refuse Bibsam’s terms, the risk is that Elsevier will turn off read-access for new articles published after July 1st 2018. (Access to older publications would still be available.)

That the open access to scientific publications controlled by major publishers is an important question right now is something you can see in an editorial in DN Debatt published May 8th. Erik Fichtelius, national coordinator for the National Library, writes:

The dissemination of research results through university libraries to students, researchers and the public is hindered by a global publisher oligopoly that make millions in profit on publicly funded research. Doctors, health care staff, engineers and journalists who lack logins through universities are unable to access current research literature. Students at small universities can only access a fraction of what is available at larger universities.

The EU has decided that 100% of all scientific publications should be made open access by 2020. In the current system it’s hard to imagine that goal could ever be reached. With that in mind the EU has nominated Robert-Jan Smits, one of the key figures behind Horizon 2020, as a special envoy för open access. He is due to present his findings this summer, and it might include a completely new strategy for scientific publication – possibly even one that breaks the traditional hold of academic publishers.

Sources and further reading:

”Stärk biblioteken och bygg nationella digitala bibliotek”- Erik Fichtelius

Science Guide 4/5/2018. Open Access negotiators prepare for a future without publishers

Science Guide 28/2/2018. Robert-Jan Smits to become special envoy open access of EU

How is the University working with research data today?

This week is Open Access Week, and we are highlighting the open access to research data. This entry is written by Library Director Svante Kristensson and describes the situation at the University of Borås when it comes to open access and research data. The Library is also arranging a Library breakfast focused on the subject this Wednesday morning, October 25th.

How is the University working with research data today?

As more and more funders require not just the publication of final results, but that all research data those results are based on should be made publically available and archived, Swedish higher education institutions must prepare for how to support researchers with this process. At the University of Borås, we are doing the following to prepare:

The University will be a part of the newly restructured Swedish National Data service (Svensk Nationell Datatjänst, SND)(linked) which is a consortium under the auspice of the Swedish Research Council. About twenty Swedish higher education institutions with closer connections to the consortia have taken on the responsibility to create Data Access Units which will work as local, distributed, supporting parts of SND. The idea is that the University of Borås, like other participating institutions, will coordinate the research support for research data. For our part this means that the research support from e.g. library, archive, legal services and research advisors will be coordinated in a more efficient way than it is today.

The University is also working within Konstex (a national network for higher education institutions with degree-awarding powers in the arts) to disseminate information about the particularities of what is to be considered as research data within this field.

As part of the recently approved Horizon 2020 project SUITCEYES (Smart, User-friendly, Interactive, Tactual, Cognition-Enhancer that Yields Extended Sensosphere) work has already commenced on formulating a data management plan. All Horizon 2020 projects must present initial documentation demonstrating how they will handle the question of making available and archiving the research data relevant for the project. Representatives from the library and GIO have supported the research group in setting up a data management plan.

The University of Borås works closely with University West and the University of Skövde in the area of open access to research data. Staff members at the three institutions have received relevant training together, and a network for the participants has been created. Right now recruitment is also ongoing for a new research coordinator who will develop the work with research data at the three institutions.

Text: Svante Kristensson

Översättning: Signe Wulund