Swedish Research Council adjusts its demands for open access

Since January 2010 the Swedish Research Council has demanded open access publishing. This demand means that projects finances by the Council must be made freely available online either by self-archiving[1] in an institutional repository or publishing in an open access journal. Projects which have received funding before january 2010 are excluded although the Council encourages everyone to publish open access. These demand applies to scientific articles and conference reports, not monographs or bok chapters. There are plans to apply open access demands on books aswell.

New the Council has adjusted its resolution.

1) The researchers receiving funds from 2017 are to publish with so called CC-BY-licens. This makes it possible to reuse and build on previous research data but even text and data mining.

2) According to the new demands results must be made freely available directly after publishing or no later than six months after publishing in an freely availbale database.  Researchers receiving funding from Educational sciences or Humanities and social sciences have twelve months after publishing to make research freely available. At University of Borås BADA is used. This adjustment is a way to hamonize the Councils demandst to EU Commission’s new research programme Horizon 2020 where open access publishing will be the norm.

3) If the publisher’s standard agreement does not allow aelf-archiving you can always use an author addendum, a legal instrument which modifies the publisher’s agreement and allows you to keep key rights to your publication. The Council will allow for expceptions to the rule but only to extend embargo period to 12 respectively 24 months. THe researcher must show documentation of which efforts were made to fullfil the Council’s demand.

4) From 2015 the Council will only accept open access publications when reporting research activities from projects funded entirely or partly by the Council.

Pieta Eklund

[1] Self-archving means that when a publication is registered in an instituional repository a fulltext file is attached. A question that often arises is which version one should deposit. Unfortunately there is no easy answer to this question. You can visit SHERPA/RoMEO where you can find information about publisher’s copyright policies and self-archiving, you can read the publishing agreement you signed before publishing research results and you can always contact your library for help.

How open is it and other resources

There is myriad of resources online which aim to help you navigate in the open access world and some of them are presented below.

How open is it  is a document created by SPARCPLoS and OSAPA. The purpose of the document is to explain open access because all open access is not the same. There are a couple of different kind of restrictions and this document will help you to understand these restrictions and maybe even help you to choose where you want to publish. With this document the three organizations are also changing the focus of discussion from is it open access to how open is it. The brochure is new: it is released this week.

Author rights – Author addendum – is a ready-to-be used agreement to change the publishing agreement you sign with the publisher. This agreement’s purpose is for you to retain your copyright or at least to retain your right to deposit post-print version of your article in BADA. There is even a generator (Scholar’s Copyright Addendum Engine) where you just fill in the title of your manuscript, journal name, all author names, publisher and which kind of rights you want to retain. Thereafter a pdf is generated that you may attach to the publisher’s agreement. There are no known cases in which the publisher has declined to publish the article when the author has wanted to retain some rights to his/her article.

You can use Sherpa/Romeo to check which regulations apply for different publishers when it comes to copyright and your rights to self-archive research publications in an institutional repository such as BADA. They use colors to describe which version you may use in the repository. Green means that you can deposit pre-print (version before peer review), post-print (version after peer review) or publisher’s version (publisher’s layout). Blue means that you and deposit post-print or publisher’s version. Yellow means that you can only deposit pre-print and white means that the publisher does not formally support archiving in institutional repositories. Most of the publishers allow depositing post-print but to be sure make sure you use the author addendum to at least retain the right to self-archive your publication.

Your library also has a lot of knowledge about open access and can check publisher’s terms and help you to form an opinion of a publisher or a journal if you are suspicious of them being predatory. Contact your library when you need help and support with questions regarding publishing. Your library can help you with other things as well such as information seeking, how you use EndNote, Medeley or other reference tools and a lot of other things.

The guide to assess predatory publishers and journals can be found here.

University of Borås institutional repository is called BADA. You as a researcher should register you publications such as articles, conference papers and posters, reports and books. BADA is used for statistics on how active our researchers are to publish during a specific year. Student thesis can also be found in full text in BADA, most of the in Swedish. Data from BADA is used in Swepub (database for Swedish research) Uppsök ochUppsatser to search for all Swedish student theses.





First published in Biblioteksbloggen 2012-10-26

By: Pieta Eklund