The Swedish Research Council (Vetenskapsrådet) rounded off 2018 with the news that everyone who gets grant funding from them starting 2019 will need a data management plan. As of yet there are no details, but they write:
You must not send in your data management plan to us when you apply for a grant, but your administrating organisation will be responsible for ensuring that a data management plan is in place when you start your project or corresponding, and that the plan is maintained.
We will be updating this blog when Vetenskapsrådet post more information on this.
There is a lot to keep track of when it comes to open access publishing. To help you find your way we’re publishing five blog posts with quick tips for researchers. These will hopefully make the process of publishing your paper with open access a bit easier.
Tip #5: How you’re allowed to share scientific papers
Figure courtesy of the Office of Scholarly Communications, University of Cambridge used under CC BY 4.0.
But scientific publishers want to help researchers further the scientific process. That’s why many of them have signed the Voluntary Principles for Article Sharing (PDF file), where they lay out their terms for sharing articles for the purpose of scientific collaboration:
Sharing should be allowed within research collaboration groups, namely groups of scholars or researchers invited to participate in specific research collaborations. Such groups would:
be of the size that is typical for research groups of that discipline
only share articles within and for the purposes of the group
allow article sharing between subscribers and non-subscribers within the group
include commercial researchers, subject to publisher policy or appropriate licensing
include members of the wider public participating for the purposes of the group
In short: if you have an article your colleagues need for the research you are collaborating on, you can share it. You are allowed to share it privately, e.g. send it by e-mail, hand over a paper copy, or put it in a shared EndNote library. You may share it with colleagues outside of the University of Borås who may not have access to the paper themselves. However, you are not allowed to upload the paper to a public website or social media.
The website How Can I Share It is a tool developed by some of the major scientific publishers. It allows you to search for individual articles published by those companies, and will give you lists of examples of where you are allowed to share it.
There is a lot to keep track of when it comes to open access publishing. To help you find your way we’re publishing five blog posts with quick tips for researchers. These will hopefully make the process of publishing your paper with open access a bit easier.
Tip #4: How to parallell publish in DiVA
In our first blog post we wrote about how important it is to save your accepted manuscript. You are frequently allowed to do more with that than you are with the publisher’s PDF.
‘Which version to upload’ image courtesy of The Office of Scholarly Communication, University of Cambridge used under CC BY 4.0.
In our most recent blog post we explained how you can find out what you are allowed to do with your accepted manuscript. So what do you do when the publisher’s policies allow you to publish it in DiVA? And why should you bother?
Let’s start with why: Unlike the publisher’s version of the article, the full texts saved in DiVA can be read by anyone from anywhere. Scientific journals are expensive to subscribe to, so many professionals in related fields and in universities with smaller budgets can’t access what is published behind paywalls. The contents of the accepted manuscript is the same as what the journal has done the layout and design for. The journal version is known as the “version of record”, and will always be what people cite, even if they find the full text in DiVA. So nobody loses anything by making the accepted manuscript accessible through this process, which is also known as “parallell publishing”.
How to parallell publish in DiVA: Log into DiVA. Choose Add publication / Upload files >>. Select your publication type. Enter the required publication information. Choose Continue to get to the Upload files interface. And this is where it happens! Now DiVA is actually telling you a bit about parallell publishing and what the different versions of the manuscript mean:
In our scenario you want to choose Accepted version. You can then choose when to make the full text file available:
Any articles that are no longer under embargo can be published directly by choosing Make freely available now (open access). If the article’s publisher has an embargo on it, pick whichever date falls after the embargo ends. Please note that the embargo starts ticking with the publication of the journal issue the article is in. So count from then rather than from any first online/ahead of print or similar date that might also be available. In the next step you choose what type of file you’re uploading:
Here you choose fulltext, and make sure the file is saved as a PDF. If your accepted manuscript is still in a Word file or similar, please saved it as a PDF before you upload it. You don’t need to tick either of the boxes below that.
Specify conditions to be included on the cover page: Here you can note the text specified in the journal’s policies on publishing accepted manuscripts. What goes in this box will be publicly visible on the cover page, so don’t leave any messages for the library here.
This is where you can leave messages to the library. When you are sure you have uploaded the proper file, and that it has the proper comments/embargo, you click Continue and then Submit on the next screen. This will send the file to the library for review. We review all submissions manually, making sure that it is being published in accordance with publisher policies and that any embargos are being observed. We also ensure that the cover page includes all of the necessary information.
There is a lot to keep track of when it comes to open access publishing. To help you find your way we’re publishing five blog posts with quick tips for researchers. These will hopefully make the process of publishing your paper with open access a bit easier.
In our first blog post we wrote about how important it is to save your accepted manuscript. You often have more rights to it than to the publisher’s PDF.
Figure courtesy of the Office of Scholarly Communications, University of Cambridge used under CC BY 4.0.
To see what you are allowed to do with your accepted manuscript there are several different resources. The library is happy to help if you have any questions, but here we list a few tools that you can use to check for yourself.
SHERPA/ROMEO is a database that gathers many publisher copyright policies and information about self-archiving. By searching for a journal name or ISSN you can find out exactly what you can do with which version of the manuscript, and what embargo period might apply.
Här söker vi efter tidskriften Nursing in Critical Care:
This yields the following information in SHERPA/ROMEO:
The author’s pre-print can be published immediately. This is the version of the manuscript that has not yet been through peer review.
The author’s accepted manuscript (post -print) can also be published, but with some restrictions.
The author’s accepted manuscript can be published after a 12-month embargo.
The publisher’s PDF cannot be used. (This information can be found in two places – that’s how important it is.)
The author’s accepted manuscript can be published on a personal webpage, or an institutional repository. The latter is exactly what DiVA is.
When you publish the author’s manuscript after 12 months you have to refer to the journal’s final version of the article, as that is the version of record. (In other words – the version that should be cited.) DiVA automatically creates a cover page with this kind of information in the part of the publication process that the library takes care of.
When you publish the author’s accepted manuscript this has to be preceded by a set statement. This statement is part of the cover page that DiVA adds.
