Easy steps towards open scholarship

It is the title of an blog post by Ross Mounce. In the blog post he writes about two simple steps towards open scholarship. These two steps are not difficult to take and can result in benefits for you and your research, e.g. it will be easier for others to use your work.

In short these two steps are as follows:

1) before submitting to a journal or peer-review (Peerage of Science) service upload your manuscript to a public preprint server


2) after your research is accepted for publication, deposit all the outputs – full-text, data & code in subject or institutional repositories such as BADA

To deposit articles in BADA is allowed in most cases by the publishers. BADA is not just for registering publication. It is to make your research available for others to use. The publications deposited in BADA are usually placed very high on Google’s result list.

There is also research which states that making your research data available results in citation advantage and research has also shown that willingness to share research data is related to the strength of the evidence.

Pieta Eklund


What can I publish in BADA?

I received a phone call from a stressed PhD student. She was worried that she had done something wrong whe she registrered her research publications in BADA, that maybe publishers didn’t allow this and would have something against it.

What you do in BADA is that you register your publications. You register, when it comes to articles e.g., the title of the article, name of the journal, volyme, issue and page numbers. If the journals uses DOI system you can register that as well. DOI, document object identifier, is like a social security number for an article. Each article has its own specific DOI which helps us to find and identify a specifik article. Preferably, you also register keywords which describe the content of the publications and copy and paste abstract in the form. Keywords and abstract are both important when searching. The more detailed description of your publication there is the bigger the possibility for it to be retrived when someone performs a relevant search. The abstract makes your publication even more visible in Google Scholar. You are allowed to do all this. This is also the minimum you need to do. Registrations are the basis for the univerisity’s yearly publication statistics presented at the end of January every year.

Whether you may deposit the last accepted version of your manuscript (fulltext) in BADA to make your research freely available (open access) is a more complicated question. You can always contact the library/Pieta and you can start by reading the publication agreement you have signed and search SHERPA/RoMEO which is a database for publishers’ copyright and self-arching policys.

Pieta Eklund


How open is it and other resources

There is myriad of resources online which aim to help you navigate in the open access world and some of them are presented below.

How open is it  is a document created by SPARCPLoS and OSAPA. The purpose of the document is to explain open access because all open access is not the same. There are a couple of different kind of restrictions and this document will help you to understand these restrictions and maybe even help you to choose where you want to publish. With this document the three organizations are also changing the focus of discussion from is it open access to how open is it. The brochure is new: it is released this week.

Author rights – Author addendum – is a ready-to-be used agreement to change the publishing agreement you sign with the publisher. This agreement’s purpose is for you to retain your copyright or at least to retain your right to deposit post-print version of your article in BADA. There is even a generator (Scholar’s Copyright Addendum Engine) where you just fill in the title of your manuscript, journal name, all author names, publisher and which kind of rights you want to retain. Thereafter a pdf is generated that you may attach to the publisher’s agreement. There are no known cases in which the publisher has declined to publish the article when the author has wanted to retain some rights to his/her article.

You can use Sherpa/Romeo to check which regulations apply for different publishers when it comes to copyright and your rights to self-archive research publications in an institutional repository such as BADA. They use colors to describe which version you may use in the repository. Green means that you can deposit pre-print (version before peer review), post-print (version after peer review) or publisher’s version (publisher’s layout). Blue means that you and deposit post-print or publisher’s version. Yellow means that you can only deposit pre-print and white means that the publisher does not formally support archiving in institutional repositories. Most of the publishers allow depositing post-print but to be sure make sure you use the author addendum to at least retain the right to self-archive your publication.

Your library also has a lot of knowledge about open access and can check publisher’s terms and help you to form an opinion of a publisher or a journal if you are suspicious of them being predatory. Contact your library when you need help and support with questions regarding publishing. Your library can help you with other things as well such as information seeking, how you use EndNote, Medeley or other reference tools and a lot of other things.

The guide to assess predatory publishers and journals can be found here.

University of Borås institutional repository is called BADA. You as a researcher should register you publications such as articles, conference papers and posters, reports and books. BADA is used for statistics on how active our researchers are to publish during a specific year. Student thesis can also be found in full text in BADA, most of the in Swedish. Data from BADA is used in Swepub (database for Swedish research) Uppsök ochUppsatser to search for all Swedish student theses.





First published in Biblioteksbloggen 2012-10-26

By: Pieta Eklund

UB’s Publishing Policy

The University’s publishing policy is from 2007 and a lot has happened since then. Research funders have started to pay attention to the Open Access movement and they have started to require Open Access publishing in return for funds and studies show that researchers who publish Open Access receive more citations etc.

At the moment the University’s publishing policy is being revised. The purpose of revising is, among other things, to make University’s position in relation to Open Access clearer. Today the policy states that all employees should register their publications in BADA and researchers are encouraged to publish in full text in BADA. The policy also states that employees are encouraged to publish in journals considered well-renowned journals by The Swedish Research Council and in journals that strengthen the cooperation between the academia and the professions.

How do these two demands, renowned journals and Open Access go together? The answer is self-archiving. If you cannot find a journal which is both Open Access and renowned, choose the renowned journal but deposit your last version of the article in BADA. To find Open Access journals visit DOAJ.

Earlier in October a report called Open Access vid svenska lärosäten came out. According to the report most universities and colleges are working for Open Access. The report also states that, e.g. Chalmers demands that ALL research publications are made freely available within six months or, if granted exception, 12 months after publication. They also have a clear recommendation not to transfer copyright to the publisher or at least to make sure that the author retains the right to self-archive. In comparison, our publishing policy is much weaker. So far, we only recommend Open Access publishing and we do not have a decision on mandatory full text publishing like Högskolan i Jönköping,Karolinska Institutet, KTH och SLU (all policies are in Swedish), not even when it comes to dissertations written by researchers employed by the University. These are some topics discussed while revising University of Borås’ publishing policy.

First published in Biblioteksbloggen 2011-10-25

By: Pieta Eklund